Board management systems permit the central storage of documents for the board, meeting schedules and more in a safe digital environment. They also provide tools to assist with the preparation of meetings like board pack review, meeting minutes, and more. They also offer features that facilitate collaboration between peers and help eliminate security concerns regarding unsafe file sharing methods such as email, with advanced cyber protection.
A secure software for managing boards also provides detailed activity reports that track any suspicious activity in the application and create a monitoring reports for internal or external audits. Logs include login attempts, document permission changes meetings updates, and other information to find any unusual patterns of activity. Secure portals also offer users with granular access rights remote data wipes and device locking, to ensure that sensitive data is not leaking out of lost or stolen devices.
A secure board management system eliminates the need to send files through insecure email or distribute paper copies, and helps to ensure that all members are running the latest version of the board software. This will help improve the flow of information during meetings and eliminate the gaps caused by different levels of access to the materials on the board among team members. This will also decrease the risks of accidentally or maliciously delete files. It will also help board members to access relevant information from any location in the worldwide. A secure system for managing boards lets your company work more efficiently and effectively while enhancing board efficiency and governance.