Securely share confidential documents
Professional services must ensure the confidentiality of sensitive data, especially when working collaboratively. In these processes, files are routinely circulated between teams to be revised and input. If they aren't protected they could be exposed to hackers and could lead to financial loss, reputational damage and even legal liability.
Most businesses use a combination methods to securely share sensitive documents when they need to share sensitive data. It is possible to share the document by email, using collaboration platforms such as Google Docs or Dropbox or even physically hand it over in person. While each method comes with their own set of risks the most important aspect is to put privacy first and security to stop unauthorized access to confidential documents.
One of the most effective methods to safeguard confidential documents is by using file encryption. The encryption makes files inaccessible to anyone who is not authorized browse around this web-site to access them and also prevent printing, sharing copies, and other. File encryption is a feature that should be a part of any file sharing system and could be integrated into secure document management systems.
Passwords are a popular method to secure shared files however, they come with certain flaws of their own. For example, passwords can be shared with users who are not authorized and could be hacked. Plus, they don't prevent other actions like deleting, printing, cutting and pasting or saving a file in a different format. To truly protect files, they need to be protected by PDF DRM software prior to sending.