Effective communication is crucial to success, whether you are an employee who works remotely or one who works in person. Virtual meetings can be difficult to manage. But, if you follow the suggestions in this article, you can increase the effectiveness of your meetings.
Engage attendees from the beginning. Begin meetings with an icebreaker. For example asking people to share their top moments of the week or share a story they found funny. This creates a positive vibe and gives the attendees a sense of focus before focusing on the agenda.
Create a note-taking system at the beginning of the meeting. It is easy for participants to forget important points in a remote meeting. Making a note-taker record the discussion can prevent confusion. It's important to encourage everyone to take notes so that they can review the information later and apply it to their work.
It can be difficult to avoid speaking at the same time or interrupting someone else in a virtual setting. To avoid this, encourage turn-taking and encourage the use of the "raise hand" function within your virtual meeting software.
Finish your meeting with the clearest set of action items. This will ensure that your team follows through with the goals and decisions that you make in your meetings. It's also an excellent idea for meeting organizers to send out a detailed summary of the outcomes of the meeting and actions items, ideally within some hours of the meeting's end. This can be done through either a shared document or sending an email via your meeting software.
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