How to Keep Data Safe for Your Business

It doesn't matter if your company uses it to fulfill orders, meet payroll or to conduct any other business, your information can be harmful to people if it ends up in the wrong hands. Securely protecting your personal information is not just good for your reputation but also helps protect you from costly lawsuits as well as other business losses.

Start by taking stock of the information that your company holds and how it is shared. Only keep the information you need for your company's operations and keep it in safe places. Assure that your employees have only the information they need to complete their job, and consider encrypting sensitive data as it goes back and back and forth between databases and their devices, computers or mobile devices.

Create a plan to respond to security incidents and train your employees in it. It is also important to keep updated on the latest threats, and use software or hardware firewalls to prevent hackers from taking information or using it for malicious motives.

Encourage your staff to back up their data regularly and to keep backups off-site. It is a good idea to make use of cloud storage solutions that offer multi-user access, and to configure your backups so that they can be restored at the exact point in time.

Discourage your employees from saving data on their personal computers, tablets or mobile phones, and dissuade them from sharing their logins to cloud storage services with other workers. Also, consider the implementation of a system to ensure that employees who leave your company or transfer to different departments complete the deletion of all personal data on their computers and devices.

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