Board meetings should be productive and engaging and focused on the goals and direction of the organization. Utilizing the best practices listed below, boards can maximize meeting effectiveness and engagement while improving efficiency as well as decision-making and governance.
Make sure that the Attendance of all employees is guaranteed.
Opening the board meeting with an overview of the highlights from prior pre-meeting phone and/or in-person meetings, as well as a review of the agenda in a high-level manner will help to create a positive atmosphere for the rest of the meeting. This will also ensure that a quorum of members is present for business.
Explore in depth the important issues
Effective board meetings must include discussions that are in-depth. However, lengthy agendas can overwhelm participants with routine reports and "have to" items that hinder discussions of high-level and strategic issues.
Encourage participation by fostering a safe and Respectful Environment
Engaging discussions require a culture that encourages participation and respect for diverse opinions. This can be achieved by encouraging all board members be vocal and avoid slandering people, and promoting an open dialog. This can be accomplished through using assessment of the board, facilitation techniques and encouraging productive and informed discussion.
Clearly define the process of decision-making to ensure that there is no confusion, disagreements and confusion. Declare whether decisions will be taken by consensus, majority vote, or any other method, and then record the results accurately into your board's minutes. Also, be clear about how you will handle accountability and follow-up issues.
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